Calibrate Your Auditors with FranchiseBlast

In a franchise environment, it’s important that the franchisee experience is as consistent as possible.  If you think of investing in a franchise as one of the most important financial decisions of a franchisee’s life, it’s understandable for them to expect to receive value from their coaching sessions. They also expect that the franchisor will hold all other franchisees to the same high standards in order to protect everyone’s investment. In this era of social media, a franchisee delivering an inadequate experience can permanently damage the system as a whole in the blink of an eye.

“Calibration”, a term many connect with engineering and music, is simply a way to ensure that measurement values are consistent with a standard. We can all hear when a guitar is out of tune, which means that the guitar is not consistent with the standard note – a C is not a true C – it is sharp, flat or otherwise not where it should be. In the context of auditors, if your auditors are not consistent, that means that they do not comply with a central standard. Instead of being consistent, each coach brings their unique point of view.

Given that each coach has their own unique strengths and weaknesses, it’s impossible to be perfect – for example, an auditor with a sales background may see personal interactions differently than someone who came up the ranks through Food Safety. Calibrating field audits is something forward-thinking franchisors should do on a continuous basis.  Calibration is usually performed with all of the coaches in the same unit at the same time, performing their visit and comparing notes. Given the associated costs and inconvenience for the franchisees, these types of calibration visits are few and far between.

However, did you know FranchiseBlast lets you review auditor calibration without having to leave the comfort of home office?  After you have performed a few audits, you can start looking at elements such as our Audit Insights report, comparing the overall score of each coach within their region.

audit calibration screenshot

This type of comparison is also available in a few of our other reports (namely the Global Performance report) and in the form of a dashboard widget. Keeping an eye on the variance in top-level scores across different regions is a good way to be proactive.

We recently took a deeper dive for some of our franchise partners during a quarterly business review. While the top-level scores seemed consistent enough, the franchise partner had a gut feeling some standards were not well calibrated. We decided to explore their biggest system-wide weaknesses together. Here’s what we found:

franchise auditor calibration table

As a first step, we took out Coach 1 who only completed a single audit where the franchisee was in compliance. We then observed a large gap between all the coaches. One coach was on average saying franchisees were respecting the standard 81.25% of the time whereas another saw just 25.71% compliance for this system-wide weakness.

We discussed this with the franchisor, and they said that it was a very interesting observation as Coaches 2-5 represent the East Coast whereas Coaches 6-9 are franchise business coaches for the West Coast. Both teams perform their calibration sessions separately. One group was clearly being stricter than the other.

We repeated the exercise with another franchise system and observed this gap on their own system-wide weakness:

auditor calibration table 2

Again, removing the outliers with only a handful of audits, we still end up with a huge gap between 5.56% and 92.41%. Statistically, it seems very unlikely that the territories are completely inconsistent for this standard. It’s likely a variance in how coaches are calibrated with regards to this particular standard.

How can we fix this? How do we get the coaches all “in tune”?  Pictures! In FranchiseBlast, each question can be annotated with a picture to clarify the success or failure. Similar to social media, we have a photostream for each question, allowing users to quickly peruse photos from a variety of auditors.

The franchisor can set up a remote training session where the photos in each territory are reviewed together as a group. Each auditor can comment on what is considered a failure for the question. Together, the team recalibrates in a proactive and constructive fashion. The review session is not about calling people out on doing the audits right or wrong; instead, the idea is to clarify the process for future audits. This way, the standard can be expressed more clearly and communicated to all coaches.

In both cases, some of these pictures were then re-used in the documentation for the standard, clearly recording what is considered a pass and what is a failure for future auditors or franchisees reviewing audits at a later date.

This quarter, why not review the calibration of three of your biggest system-wide weaknesses? The results can be eye-opening!



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